Agree coding rules, access permissions, transaction volume and reviewer.
DEDICATED STAFF FOR US BUSINESSES
Hire a Dedicated Bookkeeper in India
Hire a bookkeeper for reconciliations, transaction records and month-end preparation. Work with a full-time teammate in our managed Pune office, with recruitment, IT, HR and payroll included.
Get my bookkeeper quote ↗You interview and choose. No obligation to hire.
WHO THIS ROLE FITS
US accounting firms and small-business finance leads
Monthly reconciliations and document follow-ups are delaying your close, with enough recurring work for a dedicated person.
What stays with your team
Your finance lead keeps payment approval, accounting policies, tax advice and final sign-off. A one-time cleanup alone may not justify a full-time seat.
THE WORK TO DELEGATE
What you can delegate.
- Categorize transactions against approved rules
- Reconcile bank and card accounts
- Prepare bills and invoice records
- Investigate duplicate or unmatched entries
- Maintain the close checklist and open questions
Match your tools and workflow
Specify QuickBooks Online, QuickBooks Desktop or Xero, plus your document workflow.
What to include in your brief
Share entity count, monthly transaction volume, backlog condition and close deadlines.
Include your monthly budget, required US-hours overlap and the person who will review the work.
Scope this role ↗AGREE WHAT GOOD WORK LOOKS LIKE
What you should be able to review.
Use these examples to agree deliverables and review standards for your workflow.
- Reconciliation pack with unmatched items explained
- Close checklist with evidence and reviewer status
- Transaction queries with source documents attached
Where a person adds value alongside automation
Bank feeds and coding rules can process routine transactions. A person can investigate exceptions and request missing evidence, with your accountant reviewing judgment calls.
Start with the work your tools leave unresolved. The remaining workload should justify a dedicated full-time hire.
AGREE WHAT GOOD WORK LOOKS LIKE
What should your remote bookkeeper deliver?
Define the records and review points before hiring. Use these example outputs to scope the role; volumes and deadlines depend on your accounts, source documents and reviewer availability.
| Workstream | Expected output | Your team provides |
|---|---|---|
| Transaction processing | Categorized entries with a list of unclear or unsupported transactions. | Chart of accounts, coding rules and source documents. |
| Bank and card reconciliation | Reconciled accounts with unmatched items and discrepancies flagged. | Statements, accounting-system access and a reviewer for exceptions. |
| Payables and receivables administration | Updated bill and invoice records, due-date lists and agreed follow-up notes. | Approval rules, customer/vendor contacts and payment authorization. |
| Month-end preparation | A completed checklist, reconciliation files and an open-items list for review. | Close calendar, accounting policies and final sign-off. |
CHOOSE THE RIGHT LEVEL OF SUPPORT
Dedicated bookkeeper or outsourced bookkeeping service?
A dedicated bookkeeper fits ongoing work that your finance lead or accounting firm will assign and review. Your Remote Staff recruits the person and handles the office and employment operations in India.
If you want a provider to manage the entire close and take responsibility for financial deliverables, evaluate a managed bookkeeping service against that scope. For a few hours of work or a one-time cleanup, hourly or project support may fit better.
Compare staffing models ↗Who is this a good fit for?
- US accounting and client accounting services firms with recurring client bookkeeping work.
- Small and medium businesses with enough ongoing transactions and reconciliations for a full-time role.
- Finance teams with a named reviewer who wants more preparation capacity.
The role can support businesses across industries. The workload, systems and required experience determine the hiring brief.
Do you still need a bookkeeper if you use automation or AI?
Start with the work left after your existing tools run. Missing documents, unmatched transactions, ambiguous entries and follow-ups still need an owner when your workflow requires investigation and review.
Scope the hire around those exceptions, reconciliations and close preparation. If your tools already leave very little recurring work, a dedicated full-time role may be unnecessary.
Turn your backlog into a hiring brief
Share your accounting platform, number of entities, monthly transaction volume, accounts to reconcile, backlog, close deadlines and US time zone. Identify the reviewer and any industry-specific experience required.
Discuss my bookkeeping workload ↗What does it cost?
Your Remote Staff’s published range for a dedicated bookkeeper is $1,695–$2,195 USD per month. The final quote depends on experience, scope and agreed working hours.
Included in the standard monthly seat
- Recruitment and screening
- Dedicated full-time staff
- Managed Pune workspace
- Standard hardware and IT support
- HR, payroll, attendance and leave
- Replacement and account support
What can change the price?
- Special hardware, test devices and paid software
- Calling tools or premium monitoring and reporting
- Night shifts or heavy US-hours overlap
- Security-heavy workflows, a dedicated manager or client-specific training
Confirm the complete quote and commercial terms before hiring.
Get my monthly quote ↗ASSESS THE PERSON, THEN CHOOSE
Find the right person.
Suggested assessment: Use a sample bank reconciliation with duplicate entries and an unclear transaction. Assess matching and the questions raised.
Make the interview useful
Discuss a representative task, ask how the candidate handles uncertainty, and agree what good output looks like. Use sanitized examples rather than live credentials or sensitive customer data.
See the hiring process ↗YOUR FIRST WORKING ROUTINE
Start with a manageable scope.
Suggested priorities to agree with your hire, adapted to your systems and expectations.
Complete a bounded reconciliation or transaction batch for review.
Establish the recurring close checklist and discrepancy-reporting cadence.
A paid trial, with clear terms
The current offer is a paid one-week trial, credited toward your first month if you continue. Confirm the trial price, scope and continuation terms before starting.
Agree the complete quote
Confirm the role, working hours, extras, payment schedule, notice requirements and replacement arrangements in writing before you commit. A published range is a budget guide, not your final quote.
BEFORE YOU DECIDE
Before you decide.
Clarify the working arrangement before you commit. If your scope spans several roles, we can help you decide where to start.
Talk through my requirements ↗Do I need a bookkeeper or an accountant?
Choose bookkeeping for transaction records and reconciliations. Choose an accountant when the recurring work centers on journals, reporting and accounting analysis under your finance lead.
Can you recruit a bookkeeper with QuickBooks or Xero experience?
Specify QuickBooks Online, QuickBooks Desktop or Xero, along with the tasks and experience you require. We recruit against that brief. Check the candidate’s platform experience during the interview and assessment; software subscriptions and specialist credentials should be confirmed separately.
Can our offshore bookkeeper work US business hours?
Agree your US time zone and the live overlap you need for handovers, questions and close deadlines. Staff work from Pune, India. Night shifts or heavy US-hours coverage may add cost and must be included in the quote.
How should we handle access to financial records?
Your finance lead should define permissions for the agreed tasks, provide individual accounts and keep payment authorization and final approvals with your designated approvers. Discuss confidentiality, access controls and any client-specific requirements before sharing records.
Can the bookkeeper help with a backlog?
Include the backlog size and condition in your brief. A cleanup can be part of a continuing full-time role, with priorities and review agreed upfront. We do not promise a fixed cleanup deadline before assessing the workload; a one-time assignment may suit project support better.
Can a bookkeeper support our accounting firm’s month-end work?
Yes. Define the recurring client workload, close checklist, document collection and reconciliation tasks. Your firm assigns work across its clients and retains review, professional judgments and final sign-off.
Why does the pricing page show a wider finance range?
The bookkeeper-specific published range is $1,695–$2,195 per month. The broader bookkeeping/accounts category is $1,695–$2,495 and can include a wider scope. Your exact role and quote are confirmed before you commit.
Can the bookkeeper approve payments or tax filings?
Set permissions with your finance lead. Keep payment authorization, tax decisions and final approvals with the appropriate person on your side; define the preparation work the bookkeeper should own.
How soon can someone start?
Timing depends on skills, seniority, working hours and candidate availability. We confirm the expected shortlist timeline after reviewing your brief.
Who supports the employment and office setup?
Your Remote Staff is operated by Salt Technologies. Staff work from the managed Pune office, with recruitment, standard hardware, IT, HR, payroll, attendance and replacement support. You direct daily work.